The Foundation for Health Leadership and Innovation is seeking a 10-15 hour, part-time Program Coordinator to provide administrative support for its Center of Excellence for Integrated Care (COE). The person in this role will support the COE team with partner coordination, scheduling, meeting organization, program communications, and event management for implementing behavioral health projects.
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Job Duties and Responsibilities:
- Provide meeting administrative support by developing meeting agendas, taking meeting notes, and preparing meeting notes for post-meeting distribution to attendees.
- Provide internal meeting coordination by contacting internal partners and evaluating calendars to propose and schedule meetings.
- Provide external meeting coordination by creating, distributing, and evaluating polls to schedule meetings and send event invites.
- Develop event registration forms, track and record attendance at trainings and events, and generate attendance and evaluation reports.
- Draft email and letter correspondence for partner communications.
- Manage program social media accounts (Twitter and LinkedIn), maintaining weekly social media posts.
- Prepare media content (e.g., press releases, reports) and organize distribution.
- Update program website content as appropriate.
- Design program content (e.g., presentations, reports, informational flyers, event invitations, etc.) for distribution in Canva or similar platform.
Experience, Skills, and Qualifications:
- Minimum of 1 year experience providing direct administrative support.
- Strong proficiency in managing multiple user calendars in Microsoft Outlook.
- Proficiency in using Microsoft Office products, WordPress, Doodle, Canva (or similar), Google Suite, and SurveyMonkey. Experience with SEO optimization preferred.
- Demonstrated experience managing organizational social media accounts.
- Excellent organizational, writing, and problem-solving skills.
- Strong interpersonal communication skills, including asking questions and requesting support as needed.
- Ability to take direction and instruction and work independently and proactively on tasks.
- Willingness to actively contribute as a team member on collaborative tasks in pursuit of shared goals